Office Assistant 12 Month FTC

• Office Assistant maternity cover fixed term contract 12 months
• Part-time (30hrs Monday – Thursday)

The role

The O ffice A ssistant is a unique, demanding position. It takes a diverse set of skills – and an amazing individual – to really thrive in the role. If that sounds like you then keep on reading…

If you don’t know much about us, we’re a Technology company here in Northern Ireland but part of a Fortune 500 company in the US. We help people cover medical expenses beyond their standard health insurance, and when they come to us, they really need us. I n Belfast, we are building first class technology to support these customers in their greatest time of need.

Our technology teams have grown significantly since we launched in October 2019 with 1 70 employees and counting! We’re located over 2 fabulous floors in City Quays 3 and we’re looking for someone to help our Head of Operations & ESG ensure we continue to operate in the right fashion.

What you'll be doing

• Liaising with our awesome team, suppliers and clients
• Scheduling and supporting induction activities for new employees
• Stocking and maintaining stationery and office suppl ies
• Maintaining our facilit y , liaising with staff, partners and vendors to deal with any issues arising
• Dealing with correspondence and queries
• Planning and facilitating staff engagement initiatives
• Implementing and maintaining procedures/office administrative systems
• Organising meetings and maintaining databases
• Assisting with the planning and delivery of company events or conferences
• Assisting with the preparation of presentations and reports
• Ensuring that we remain compliant with relevant health and safety legislation
• Booking catering, transport and accommodation as required

What you should have

Es s ential

• Next level planning and organisational skills
• Experience ordering and managing stock and supplies
• E xperience with O365 (or similar) tools
• Effective communication skills both written and verbal
• Proven ability to build and nurture relationships with colleagues and partners
• Demonstrated reliability and discretion
• An independent and pro-active mindset with the ability to use own initiative
• High personal standards
• GCSE Maths and English grade C or above or equivalent
• A sense of humour , we do serious work, but we don’t take ourselves too seriously !

• This is a fully office-based role .
• Sound like the opportunity you've been looking for ? A pply now!
• Aflac Northern Ireland is an equal opportunity employer