Financial Administrator

The Opportunity - Financial Administrator

We’re looking for a motivated and detail-focused Financial Administrator to join our close-knit Finance team in Hamilton Central. Reporting to the Finance Manager and working alongside another Financial Administrator, you’ll help keep our day-to-day finance operations running smoothly — from invoicing and supplier processing through to reconciliations, debtor follow-up and finance documentation. This role would suit someone who enjoys variety, takes pride in accurate work and likes being part of a supportive team where their contribution genuinely matters.

Key Responsibilities

You’ll be involved in a broad range of finance administration tasks, helping ensure our customers, suppliers and internal teams are well supported. Key areas of responsibility include:

• Preparing and checking customer invoices, including services reconciliations.
• Following up overdue accounts and helping resolve customer invoice queries in a professional manner.
• Processing supplier invoices, obtaining approvals, reconciling supplier statements and preparing payments for review.
• Assisting with purchase orders, bank and credit card reconciliations, and maintaining accurate finance records in Xero.
• Keeping finance process documentation up to date and supporting improvements to systems, procedures and shared knowledge.
• Supporting the Finance Manager, finance team and wider business with other tasks as needed.

Who You Are

• You have experience in finance administration, accounts payable, accounts receivable or a similar support role, and take pride in accurate, well-organised work.
• You’re reliable, organised and comfortable managing competing priorities across a varied workload.
• You communicate clearly and professionally with customers, suppliers and internal teams, and enjoy helping resolve queries.
• You’re confident using finance systems, with Xero experience preferred, and have good Microsoft Office skills, particularly Excel.
• You bring integrity, confidentiality, a can-do attitude and a willingness to contribute to a supportive team environment.