US Talent Acquisition Coordinator

Job Summary

KDCI Outsourcing is seeking an experienced Talent Acquisition Coordinator to support the day-to-day operations of our Talent Acquisition team. This role is responsible for coordinating interviews, managing complex scheduling, maintaining accurate candidate records, and ensuring a seamless candidate experience throughout the recruitment process. The ideal candidate has experience supporting U.S.-based recruitment teams, excels in a fast-paced environment, and is highly organized, proactive, and detail-oriented.

Key Responsibilities

Interview Coordination & Scheduling

• Coordinate and schedule interviews involving candidates, recruiters, hiring managers, executives, and interview panel members.
• Manage high-volume and complex interview schedules across multiple calendars and time zones.
• Serve as the primary point of contact for interview logistics and candidate scheduling inquiries.
• Confirm interview schedules and communicate complete interview details to candidates and stakeholders.
• Prepare virtual meeting links, coordinate conference rooms, and ensure all interview requirements are in place.

Recruitment Operations

• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
• Update candidate statuses, monitor interview progress, and ensure recruitment data is complete and accurate.
• Partner closely with recruiters to move candidates efficiently through the hiring process.
• Proactively identify scheduling conflicts and resolve issues before they impact the recruitment timeline.
• Follow up on interview feedback and outstanding hiring team requirements.
• Support candidate communications, offer coordination, and pre-employment requirements.

Reporting & Process Support

• Assist with recruitment reporting and monitor interview activity, turnaround times, and candidate pipeline movement.
• Maintain recruitment trackers, dashboards, and operational reports.
• Identify opportunities to improve scheduling workflows and standardize recruitment processes.
• Provide administrative and operational support for career fairs, hiring events, and other Talent Acquisition initiatives.
• Maintain confidentiality of candidate, employee, and company information.
• Perform other recruitment coordination and Talent Acquisition support duties as assigned.