Assistant Accountant – Accounts Payable (AP Accountant)

The AP Accountant will be responsible for managing the end-to-end accounts payable process, ensuring that supplier invoices, employee expenses and other payable transactions are processed accurately, timely and in accordance with company policies, internal controls and applicable accounting requirements.

The role will work closely with the Assistant Finance Manager, project teams and other internal stakeholders. The position will also support month-end closing, project cost control and financial reporting activities.

The AP Accountant will play an important role in ensuring the accuracy and integrity of the company's financial records and maintaining effective financial controls.

Key Responsibilities

Accounts Payable Management

• Manage the end-to-end accounts payable process, including invoice receipt, verification, coding, approval and payment processing.
• Review supplier invoices and supporting documentation to ensure accuracy, completeness and compliance with company policies and contractual requirements.
• Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres, projects.
• Perform three-way matching, where applicable, between purchase orders, goods/services received and supplier invoices.
• Prepare payment proposals and payment runs in accordance with Pay When Paid principle.
• Process employee expense claims and ensure appropriate supporting documentation and approvals are obtained.
• Maintain accurate and complete vendor master data and perform regular review of supplier information.
• Reconcile supplier statements and investigate and resolve discrepancies in a timely manner.
• Monitor outstanding invoices, aged payables and unallocated payments.

Financial Reporting & Reconciliation

• Support the month-end closing process by ensuring all relevant invoices and expenses are recorded in the correct accounting period.
• Prepare and post accruals, prepayments and other AP-related journal entries, where required.
• Perform AP sub-ledger to general ledger reconciliations, D365 to Golden Tax reconciliations.
• Support balance sheet account reconciliations and investigation of reconciling items.
• Support intercompany reconciliations and resolve interco breaks timely.
• Assist with the preparation of monthly financial information and management reports.

Process Improvement & Compliance

• Identify opportunities to improve AP processes, systems and controls.
• Contribute to the standardisation and automation of finance processes.
• Support the implementation of finance policies, systems and process improvements.
• Promote a professional, service-oriented and control-focused finance culture.

Other Duties

• Support the Finance team in ad hoc accounting and administrative tasks.
• Provide backup support for other accounting functions when required.
• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.
• Accounting certifications or ongoing professional studies (e.g., CPA, Certified Intermediate Accountant) will be an advantage.
• Basic understanding of accounting principles and financial processes.
• 3–5 years of relevant experience in accounts payable, accounting or finance operations.
• Experience with VAT invoicing (fapiao) processes is an advantage.
• Exposure to ERP systems, prefer Microsoft Dynamics, or similar accounting systems.
• Proficient in Microsoft Office applications, particularly Excel, knowledge in Power BI is an advantage.
• Strong attention to detail and accuracy in data entry and transaction processing.

Personal Attributes

• Strong sense of accountability and ownership, with the ability to follow through on tasks and commitments.
• Proactive, hands-on, and willing to take initiative in resolving issues and improving processes.
• Positive "can-do" attitude with a strong willingness to learn and develop professionally.
• Good communication and interpersonal skills, with the ability to work effectively with customers and internal stakeholders.
• Organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and a customer-focused mindset.
• Able to work independently while maintaining a collaborative team approach.
• Demonstrates integrity, professionalism, and a commitment to maintaining confidentiality.

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