Project Coordinator/Administrator

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!

Position Responsibilities

• Complete administrative tasks (i.e. timesheets, expenses, site PO processing) and forward the paperwork to respective departments to ensure deadlines are met, and the administration of the project runs smoothly
• Create and maintain an effective central file system (including contracts, drawings POs, correspondence etc.) for the site to ensure documents can be easily retrieved
• Act as a point of contact for the site, obtain and share information with necessary parties and individuals, communicate promptly with vendors and accounting to resolve payable-related issues
• Review documents, reports, and correspondence prepared for signature and following signature and forwarding to respective departments
• Receive and screen all inbound telephone calls, e-mails, and visitors to the site; refer and/or redirect calls, e-mails, or visitors as applicable
• Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention
• Complete expense reports, pay invoices, and other monetary duties
• Present a positive and professional image of the Company to all visitors, suppliers, inquiries, and other interactions
• Assist with any planning or implementation documentation and organization
• Other Duties as required

Qualifications

• Strong knowledge of general office procedures
• Experience with computer programs such as MS Word, Excel and Outlook
• Excellent written and verbal communication skills
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• High level of sound and independent judgment, reasoning, and discretion
• Ability to interpret and implement company policies and procedures
• Professional, responsive, and positive work attitude is essential
• Resourcefulness and flexibility
• Able to maintain filing systems and basic databases
• Meticulous records maintenance skills
• Superior telephone manners and strong interpersonal skills