FULL CHARGE BOOKKEEPER

The Full Charge Bookkeeper is responsible for the data entry of all AP, Cash and Credit Card Transaction for Milner Technologies, Milner Family Holdings, and Gato using Quickbooks, ConnectWise and QB connection, and Sales Tax reporting to multiple states, under the leadership of the Controller and CFO. This is a position that should lead to growth within 12 months to the Assistant Controller and within 24 months for the Controller. Management and a hands-on approach are required with strong technical accounting skills, attention to detail, and a proactive approach to financial management and reporting.

The ideal candidate is someone who enjoys working with numbers, analysis, and financial reporting, and who is comfortable rolling up their sleeves and working in the details while helping improve processes and communication.

Key Responsibilities

Accounts Payables

• Accounts payable entry of bills received from vendors using Quickbooks.
• Management and reconciliation of the vendor statements.
• Liason between department leaders, purchasing and the vendor for vendor concerns, payment information, payment plans or discrepancies.
• Contact vendors for missing bills, remittance clarification and any necessary communication to manage our account.

Accounts Receivables

• Post all Cash Received to QB.
• Provide weekly updated report to the customer service and collection team.
• Provide information for cash posting when customer remittances are not provided.

Financial Accounting & Reconciliations Assistance

• Support and assist with intercompany transactions and Reconciliations.
• Support with monthly balance sheet reconciliations , including:
• Credit card activity.
• Other balance sheet accounts as directed by the Controller.
• Support the Controller resolve discrepancies and ensure accurate financial records.

Cash & Banking Oversight

• Assist in monitoring cash activity and ensuring transactions are properly recorded.
• Support bank reconciliations and financial controls.

Sales & Other Tax Preparation

• Provide the reports and process the monthly/quarterly and annual sales tax for both MTI and MDP.
• Support the annual Tax planning, audit and property tax reporting.

Required Qualifications

• Bachelor’s degree in accounting
• Experience with Quickbooks data entry and reconciliation.
• Knowledge of EA accounting functions of A/P, A/R and financial reporting as needed.
• Strong analytical and problem-solving skills.

Preferred Qualifications

• Experience developing financial dashboards or reporting tools.
• Experience working closely with executive leadership.
• Process improvement mindset.

Key Attributes

• Detail-oriented and highly organized.
• Analytical thinker who enjoys working with numbers and data.
• Hands-on and willing to dive into the details.
• Strong integrity and accountability.
• Comfortable working in a growing and evolving organization.

Work Environment

• Work in areas which require attention to detail in a varied environment.
• General office environment. May spend long hours sitting or standing.
• Some physical effort is required which may involve bending, reaching, stretching, or similar activities as well as lifting or moving items weighing up to 60 pounds.

Special Requirements

• Employees must complete the required courses as described by Human Resources for all employees.
• This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.

Budget Responsibility

• Secure and maintain work environment, PC, Phone and other assigned equipment.