Office & Vibe Manager (f/m/d)

Drink More Water, together we grow.

Here at waterdrop®, we make drinking more water fun, convenient and most importantly, sustainable! Discover the world of innovative and eco-friendly hydration solutions with our fruity little cubes – Microdrinks – that save up to 98% plastic compared to drinks in 500ml plastic bottles and help score one for the planet. Our centrally-located headquarters offers a vibrant environment, featuring an on-site restaurant and gym, not to mention the opportunity to connect with prospective colleagues from all over the world. With a successful online presence, 40+ stores around the world, dedicated B2B partners and over 22,000+ retail and branded stores, we can’t wait to take this journey to the next level – with you!

As an Office & Vibe Manager (m/f/d) , you are the heart of our Vienna headquarters. In this part-time position (25 hours/week, MO - FR 08:00 - 13:00), you will ensure that our office runs seamlessly while creating an inspiring, welcoming and well-organized environment for colleagues, visitors, and partners alike. With your hands-on mentality, organizational talent and eye for detail, you’ll help create an exceptional workplace experience that reflects our culture and values every single day.

Your responsibilities at waterdrop®

• You will take ownership of the day-to-day operations of our office, ensuring everything runs smoothly while acting as the go-to person for colleagues and visitors.
• You will support the team with practical matters such as travel bookings, office equipment, meeting room coordination and liaising with external service providers including technicians, safety experts and coaches.
• You will continuously improve office processes and implement efficient ways of working that create structure, clarity and an outstanding employee experience.
• You will maintain a welcoming, clean and organized office environment while championing our clean office policy and ensuring every guest receives a warm and professional welcome.
• You will manage daily administrative tasks including incoming mail, courier services, post office runs, office supplies, invoices and the coordination of office equipment.
• You will oversee inventory management for our in-house warehouse, ensuring stock levels are maintained and accurately tracked.
• You will work closely with the HR team to organize memorable employee events, support onboarding experiences and create thoughtful initiatives that strengthen engagement and team spirit.
• You will proactively identify opportunities to improve the workplace experience and continuously raise the standard of our office environment.

Your strengths and qualifications

• You have previous experience in Office Management, Workplace Experience, Hospitality, Administration or a comparable role.
• You have excellent organizational skills and enjoy keeping multiple topics on track simultaneously.
• You have a proactive, hands-on mindset and naturally take ownership of tasks.
• You are approachable, service-oriented and enjoy creating a positive experience for colleagues and visitors.
• You have strong communication skills and feel comfortable working with internal stakeholders as well as external partners.
• You are detail-oriented, reliable and able to work independently while prioritizing effectively.
• You are confident using common office software such as Microsoft Office or Google Workspace.
• You are fluent in English (C1 level or above). German is considered a strong advantage.

What we offer you

• A high-achieving , international community of waterdrop colleagues, located in a brand-new HQ in Vienna, Austria.
• A part-time position (25 hours/week) with reliable working hours from 8:00 AM to 1:00 PM (Monday to Friday) with the opportunity to make a visible impact on our daily office experience and company culture.
• Development opportunities in one of the fastest-growing e-commerce companies in Europe.
• MyClubs sports vouchers , to have a sporty balance.
• In-house fitness centre.
• In-house company doctor.
• Subsidized healthy meals , for a break with your colleagues.
• Discount on your waterdrop purchases.
• Legendary summer and Christmas parties !

The minimum salary for this position is EUR 23,377 gross per year based on a 25-hour work week (corresponding to EUR 36,000 gross per year on a full-time basis (38.5 hours/week) . Depending on your qualifications and experience, there is the willingness for overpayment up to the equivalent of EUR 40,000 gross per year on a full-time basis.

We work in a changing world which offers great opportunities for people with diverse backgrounds and experiences. We seek to attract and employ the best people from the widest talent pool because creating value through diversity is what makes us strong as a business and enables us to solve important problems and deliver added value. We encourage an inclusive culture where people can be themselves, are valued for their strengths and are empowered to be the best they can be.

Wanna Drop in? Send your application documents through our online application system. We are looking forward to reading from you soon!