Senior Associate, Space Strategy – MAC (Contract)

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Reporting to the Manager, Space Strategy, the Senior Associate, Facilities - MAC is responsible for managing and ensuring successful and timely execution of office space reconfigurations , people moves , adds and changes and supporting the planning and delivery of tenant improvement projects to support the OMERS and Oxford Head Office at 100 Adelaide.

MAC Responsibilities

• Manage, oversee, and coordinate all project deliverables related to office space requirements including reconfigurations, moves, adds and changes (M.A.C.)
• E nsur e the successful delivery of projects, on time and on budget .
• Consult with Network and Global Client Services Teams to communicate requirements and ensure complete understanding of the project s .
• Develop the appropriate space strategies to accommodate employees during construction phase (Using either swing space or phased approach) .
• Develop schedules, clear communications, and timelines for effective relocating of staff and contents .
• Manage and c oordinate the facilities team s upport , and / or third-party vendor s for execution of M.A.C . Requests.
• Develop and maintain strong relationships with key stakeholders (internal and external) required for project execution .
• Monitor project work during implementation/construction phase to ensure adherence to timelines, quality standards , budgets, and all other related requirements .
• Ensure projects comply with regulatory, environmental, health and safety requirements and incorporate sustainable practices (disposal and re-use) , where possible into the M.A.C. delivery process .
• Manage, coordinate, and negotiate furniture deliveries and services with vendors and trades .
• Accountable for issue resolution and ensure a strategy for escalation when required relating to office space reconfiguration and build outs .
• Prepare detailed summary d ocumentation to obtain approval from Business Owners includ ing furn iture , fixtures , installations, and other services .
• Provide the Space Strategy team & leaders with regular status reports regarding M.A.C. requests and building occupancy

Facility Operations and Administration Responsibilities

• Receive and action requests for building access (onboarding, off boarding, guest access and temporary access) and facility related activities and/or email requests from business groups to be incorporated into overall space planning .
• Act as first point of contact, for Security and Building Operations when coordinating M.A.C. activities .
• Prepare preliminary budget numbers to support the department budget .
• Review, p rocess , code and reconcile all departmental invoices through Basware Accounting system (OMERS and Oxford) . Manage issue resolution and escalate when required .
• Manage Spreadsheet to include vendor and furniture inventories to support the qualit y and sustainability practices for the Space Strategy department.
• Manage Detailed Art Cata logue for Management and Senior Executives .

To succeed in this role, you bring the following

• Deliver a high level of customer service and professionalism while managing comp eting activities with the ability to pivot when necessary to ensure service satisfact io n .
• Excellent interpersonal, communication skills both oral and written to communicate with both internal and external stakeholders.
• Exceptional organization skills; multi-tasking; ability to self-manage competing priorities; meet tight deadlines and attention to detail and accuracy.
• Strong decision-making skills and a results- driven approach.
• Consistently demonstrate flexibility and adaptability when dealing with various inquiries.
• A team player who collaborates well with others.

Education and Experience

• College Diploma, Facilities Management studies preferred .
• 6-7 Years of work-related in a high-paced, office operations support, with experience in a facilities role and supporting the planning and delivering of facilities moves, adds and changes projects a requirement .
• Working expertise of various furniture systems, interiors, as well as expertise in project manag ement, move management, scheduling, negotiation, budgeting .
• Computer Skills, proficient in MS Office, Power P oint .
• Familiarity with AutoCAD is a requirement .

This posting is for an existing vacancy.

The expected salary range for this position is $72,000.00 - $108,000.00 per year, prorated based on the term of the contract.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.